The contractor management platform built for Australian schools. From the gate to the goodbye, Onsitr handles vendor onboarding, on-site check-in, permit-to-work, and incident management on every campus.
Reception desk, principal's office, WHS officer, and the contractor at the gate, all on the same page.
Vendors check in at school reception via QR code. The front-of-house team and the principal see a live "on-site right now" board. During an evacuation, one screen shows everyone checked in across the campus, and one button broadcasts an emergency SMS to their phones.
Permit-to-work for hot work, working at heights, electrical isolation, confined spaces. Worker re-qualification at the gate (a lapsed Blue Card halts the permit, automatically). Incident reporting straight from the vendor's phone at check-out.
Vendor self-service portal for compliance documents. Two-step review queue with reviewer attribution. Automatic ABN re-verification, insurance and Blue Card expiry tracking, full audit log filterable by vendor, school, and date.
Operational, not abstract. This is what happens between a vendor being invited and a permit being closed out.
A school admin sends an invitation. The vendor signs up via the portal, uploads insurance, ABN, and Blue Cards. Onsitr verifies the ABN against the Australian Business Register automatically. School staff review the documents in a single queue and approve or reject with a reason. The vendor sees the rejection reason in their portal and re-uploads.
When the vendor needs to do high-risk work (hot work, working at heights, electrical, excavation, confined space) the school issues a permit-to-work. The permit checklist is structured against the relevant Australian standards. Required workers are named on the permit. If a named worker's Blue Card lapses between approval and the start of work, Onsitr holds the permit at Approved instead of promoting it to Active, and notifies the school.
A QR code at the school's reception desk lets the vendor check themselves in on their phone. The check-in is gated by the vendor's compliance status: a permit-required visit cannot start without an active permit, and a Blue Card with a Negative Notice automatically blocks site access at the door. School staff see the vendor on the on-site board within seconds.
A live "on-site right now" page lists every contractor currently on campus, by school. Reception runs it on a kiosk-mode tablet. If a permit is approaching its end time, Onsitr SMSs the vendor 30 minutes before lapse to wrap up or extend.
The vendor reports a WHS incident at check-out from their phone. The school's WHS Officer is emailed automatically. The incident moves through Open, Investigating, Resolved, Closed with a full audit timeline showing who did what when. Tenants on an external WHS register can pipe incidents straight out via webhook.
One button on the on-site board sends an SMS to every checked-in vendor's primary contact phone. Recipient count is shown before sending and confirmed at send time so a stale page can't broadcast to the wrong audience.
Vendor marks the work complete from their phone. School staff countersign and close the permit. The permit PDF includes both signatures and any conditions ticked at the start. Everything is in the audit log with reviewer attribution and timestamps.
Live captures from an Onsitr training environment. Click any screen to enlarge it.
Vendors scan a QR code at reception and the live board updates: who they are, which campus, what they're doing, and how long they've been there. Overdue check-outs are flagged and chased with one click, and muster mode turns the same list into an evacuation roll.
Hot work, heights, confined spaces, electrical isolation, excavation: each permit type gates check-in until it's approved. Requests land in one queue with the work, the window and the vendor attached, ready to approve, reject or attach conditions.
Every vendor's insurance, Blue Cards and compliance documents rolled into one dashboard: who's compliant, who's expiring, and which documents need attention in the next 30 days.
The WHS training register shows every staff member against every mandatory program: green while current, amber inside 30 days of expiry, red when lapsed. Import completions from iLearn instead of re-keying them.
The vendor portal handles the other side of the relationship: contractors keep their own compliance current, complete inductions, book school facilities and raise permits, without a phone call to the office.
Storm coming, campus closed, gate moved: pick the audience (everyone, this week's bookings, or hand-picked vendors) and send the SMS or email from inside Onsitr, with the send list built for you.
Concrete details that generic vendor management platforms cannot match.
A Blue Card with a Negative Notice cannot work on school grounds under Queensland Government requirements. Onsitr enforces this at the gate: a vendor whose check-in attempts to bring an at-risk worker on site is blocked automatically. Generic vendor management tools treat Blue Cards as a document upload with an expiry date.
School terms, breaks, and shutdowns are first-class concepts in Onsitr's data model. A facility booking knows which term it falls in. A permit knows whether it overlaps a school holiday. The year-end roll auto-seeds next year's terms from the current pattern, so nothing breaks on January 1.
Schools in Queensland and New South Wales sit in different time zones for half the year. Onsitr resolves the school's local time on every timestamp the user sees, so a permit "ending at 5pm" reads as 5pm to a Brisbane principal and 6pm to a Sydney one without anyone having to think about it.
Built with input from an Australian schools system. Reception staff, principals, WHS officers, and contractors all shaped what's in the product, and what was deliberately left out.
Onsitr sits alongside the systems you already run, and stays out of the way otherwise.
If your school system is using Unimarket, VendorPanel, SAP Ariba or any other procurement platform for sourcing and purchasing equipment and services, Onsitr sits alongside it, not in front of it. Procurement platforms handle what you buy. Onsitr handles who comes through the front gate.
If your organisation runs an external WHS register (DoneSafe, HSI, Avetta, Rapid Global), Onsitr can be configured to capture incidents locally, push them to your register via webhook, and stay out of the way otherwise. The school still gets the on-site / check-in / permit / broadcast capability that those tools don't provide.
Outbound webhooks for vendor check-ins, check-outs, and incidents. Inbound API for external kiosk systems that already run at reception. Microsoft Entra single sign-on and Google sign-in for both school staff and vendors. iCal feed for facility booking calendars. Email and SMS notifications across vendor and school events.
Pricing isn't on this page by design. Get in touch and we'll scope per organisation.